“Julia is an asset to anybody looking to secure hotel rooms and meeting space. She is thoughtful and considerate in her hotel selections and secures the best value for the program. Her vast knowledge of the Hotel business, along with her astute contract negotiation skills are invaluable. I have no idea how we managed before she came along and streamlined the entire process for us, saving my association time and money.”

Bernie, CGMP – Travel & Event Management Supervisor, Legal Association

“Julia Levene is most certainly a rare gem in the ever changing field of meeting planning. She has the expertise and knowledge to support and inform planners in every aspect of the process. She achieves this by learning each detail of a meeting and working tirelessly to find the perfect hotels that will meet our specific needs. Julia flawlessly mediates between planner and sales reps and is willing to continue doing so far after a contract has been signed. She is the best advocate and consultant that a planner can have in their corner and I would be absolutely lost without her!”

Sarah E. – Manager of Conferences, Events and Trainings, East Coast Legal Association

“My small nonprofit offers training events throughout the country. I know Julia Levene and Association Planner Partners will give me expert advice in locating our events and negotiating arrangements with the hotels. And should problems arise, from contract to close of the training, Julia is immediately responsive to our needs. We have worked together for twenty years; I could not imagine doing business without her.”

Patricia P. – Executive Director

“Julia has tons of experience in the realm of event planning and it shows when you work with her. Julia is extremely communicative, which helps keep numerous parties on the same page and the final result is a well executed event. Additionally, I truly appreciate the work she does on my behalf related to negotiating contracts and ensuring that my company is getting a great deal. Julia’s calm demeanor and expertise makes her a delight to work with.”

Jake R. – Meeting Planner, Colorado State Association


We do it all: customizing the RFP process, evaluating the space for your specific needs, outlining your AV and catering needs, managing your history, contracting overflow blocks, and more. We’re your partners in managing your hotel options.

We are on your side. Let’s talk


Our vast experience in the needs of associations allows us to seamlessly augment your in-house team.


Our partnership with you will not impact your budget—hotels pay our fee.


Call us with anything: to brainstorm, an emergency, a last-minute request. We are here to make your job easier

It’s easy to get started.

We form long-lasting relationships with associations. They come back to us again and again for our reliability, creativity and work ethic.


Custom RFP process

We manage the RFP process with hotels and organize the data so it’s easy for you to compare amenities and costs.

We launch a targeted RFP process, and fine tune proposed packages so that you have your best options on the table.

Site selection process

We help you narrow down your choices, evaluating whether the hotels are the right fit for your needs and budget.

We take into consideration all aspects that affect the attendee experience, airport access, nearby entertainment, citywide events, off-site event locations, and specialized needs.

Contract Negotiation

We negotiate contracts with a deep understanding of your budget and program goals.

We leverage our hotel management background with 21 years of hotel contract negotiations experience to assure you’re receiving the best package.

With you all the way.

We work to see your event through to the finish, helping you navigate any issues that may arise.

We are your partner throughout each event, and we’re happy to help with last minute changes, or new needs that arise.